Privacy Policy
Last updated: April 29, 2026
1. Introduction
Appixio Inc. ("Appixio", "we", "us", or "our") operates the Appixio Hire platform at appixio.com. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.
2. Information We Collect
2.1 Information You Provide
- Account information: Company name, email address, and password when you sign up.
- Candidate data: Resumes, pre-interview form responses, and any other information you or candidates submit through the platform.
- Interview data: Text responses, voice recordings (transcribed in real-time and immediately discarded), and AI-generated evaluations.
- Communication data: Messages, feedback, or support requests you send to us.
2.2 Information Collected Automatically
- Usage data: Pages visited, features used, time spent, and interaction patterns.
- Device data: Browser type, operating system, IP address, and screen resolution.
- Cookies: We use essential cookies for authentication and analytics cookies to improve our service.
3. How We Use Your Information
- To provide and maintain the Appixio Hire service
- To process and evaluate candidate interviews using AI
- To generate scoring reports and recommendations
- To communicate with you about your account, updates, and support
- To detect and prevent fraud, abuse, or security issues
- To improve our platform, AI models (using aggregated, anonymized data only), and user experience
- To comply with legal obligations
4. Data Retention
You control your data retention periods through your account settings. We retain your account information for as long as your account is active. Candidate interview data is retained according to the retention period you configure. Upon account deletion, we will remove your data within 30 days, except where retention is required by law.
5. Data Sharing
We do not sell your personal data. We may share data with:
- Service providers: Cloud hosting, AI processing, and email delivery partners who act on our behalf and under our instructions.
- Legal requirements: When required by law, court order, or governmental regulation.
- Business transfers: In connection with a merger, acquisition, or sale of assets, we will notify you before your data is transferred.
6. Data Security
All data is encrypted at rest (AES-256) and in transit (TLS 1.3). Access to production systems is restricted to authorized personnel with multi-factor authentication. We conduct regular security audits and penetration testing.
7. AI and Automated Decision-Making
Our AI evaluates candidate responses against job requirements you define. These evaluations are recommendations — you retain full control over all hiring decisions. We do not use your data to train our AI models. Candidate voice recordings are transcribed in real-time and immediately discarded; only text transcripts are stored.
8. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access the personal data we hold about you
- Correct inaccurate data
- Request deletion of your data
- Object to or restrict processing
- Data portability — receive your data in a structured, machine-readable format
- Withdraw consent at any time
To exercise any of these rights, contact us at hello@appixio.com.
9. International Data Transfers
Your data may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place, including Standard Contractual Clauses approved by the European Commission, where required.
10. Children's Privacy
Appixio Hire is not intended for use by individuals under the age of 16. We do not knowingly collect personal data from children.
11. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of material changes by email or through a notice on our platform at least 30 days before they take effect.
12. Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us at:
Appixio Inc.
Email: hello@appixio.com
